Community Coordinator, Office Services/Vera West

Location: Los Angeles, CA

Department: Office Services

Type: Part Time to Full Time

Min. Experience: Mid Level

The Vera Institute of Justice, founded in 1961, is an independent, non-partisan, nonprofit organization that combines expertise in research, technical assistance, and demonstration projects to assist leaders in government and civil society examine justice policy and practice, and improve the systems people rely on for justice and safety. Vera has offices in Los Angeles, New Orleans, New York City, and Washington, DC, and its projects and reform initiatives, typically conducted in partnership with local, state, or national officials, are located across the United States and around the world. Vera is an equal opportunity employer with a commitment to diversity in the workplace.

Reporting directly to the Senior Operations Manager, the Community Coordinator plays a key role in maintaining the day to day operations of our Los Angeles Office, managing vendor relationships, coordinating facilities matters with building management and executing general operational tasks.

Working from 9am – 2pm, Monday through Friday, the Community Coordinator must consistently work to improve the office environment providing a safe, productive and pleasant work space for all departments and employees utilizing forward thinking and creative problem solving techniques.

Responsibilities

The Community Coordinator’s duties include the following:

  • Acts as the point person for all meetings held at the Vera West offices. This includes meeting set up and coordination for physical space needs; notifying Vera West staff of visits and meeting related activities.
  • Oversee the ordering of office supplies, stationary, institutional collateral and business cards
  • Maintain all maintenance contracts and vendor relations; including oversight of annual contract and insurance renewals
  • Greet guests, answer telephone calls and manage a system for regular and emergency back-up
  • Manage mail services including the storage and distribution of packages, maintaining on-site storage, sorting all incoming and external mail and faxes, post all outgoing mail.
  • Manage relationship with building management and leasing company
  • Manage the upkeep of the office; including coordinating office repairs, facilitating proper housekeeping of space, maintaining cleanliness of all shared office space and kitchen area
  • Purchase and maintenance of inventory of office furniture and fixtures, equipment, house-keeping functions, and all office supplies- including managing and tracking the annual/monthly budget.
  • Process invoices and payments; including the management of  the check-signing  process
  • Information Technology assistance, including technical troubleshooting and managing repairs/site visits from our service provider and telephone company in partner with our IT consulting team. 

Qualifications

Candidates must possess these minimum qualifications:

  • Minimum of 3 to 5 years office management experience
  • Strong working knowledge of Microsoft Office (particularly Word, Excel and Power Point)
  • Exceptional organizational skills
  • Excellent writing, communication, and interpersonal skills.  
  • Analytical thinking and rapid problem-solving skills.
  • Ability to work effectively with, and without, close supervision.
  • Ability to manage work on multiple projects effectively and efficiently.
  • Proven ability to multi task and balance competing priorities
  • Must be able to identify and resolve problems in a timely manner
  • Keen attention to detail

How to apply

Please submit cover letter and resume. The cover letter should outline the minimum and additional qualifications possessed by the candidate and address how the candidate will use those qualifications to excel at the position’s responsibilities.

Online submission in PDF format is preferred. Applications will be considered on a rolling basis until position is filled.

However, if necessary, materials may be mailed or faxed to:

ATTN: People and Culture Department/ Office Services Community Coordinator Recruitment

Vera Institute of Justice

233 Broadway, 12th Floor

New York, NY 10279

Fax: (212) 941-9407

 

Please use only one method (online, mail or fax) of submission.

No phone calls, please. Only applicants selected for interviews will be contacted.

 

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

 

For more information about Vera and its work, please visit www.vera.org.

 

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