Senior Events Planner, Center on Victimization and Safety

Location: New York, NY

Department: Center on Victimization and Safety

Type: Full Time

Min. Experience: Experienced

The Vera Institute of Justice, founded in 1961, is an independent, non-partisan, nonprofit organization that combines expertise in research, technical assistance, and demonstration projects to assist leaders in government and civil society examine justice policy and practice, and improve the systems people rely on for justice and safety. Vera is an equal opportunity employer with a commitment to diversity in the workplace.

Through its Center on Victimization and Safety (CVS), Vera works to enhance services and systems for communities at elevated risk of harm who are often marginalized by mainstream services—in particular, people with disabilities, Deaf people, people with limited English proficiency, incarcerated and formerly incarcerated individuals, young men of color, and victims of domestic and sexual violence. The Center on Victimization and Safety employs a diverse, interdisciplinary staff that works collaboratively across a multitude of projects. Each year the Center hosts more than 15 events of various sizes including national conferences, regional trainings, and roundtable discussions.

CVS seeks a Senior Event Planner with extensive customer service skills, a high level of professionalism, and willingness to handle all planning and administrative details of meetings, events, and staff travel. The ideal candidate must thrive in a challenging and fast passed atmosphere where prioritizing and multitasking are the norm. Exceptional attention to detail and first class organizational skills are mandatory. The Senior Event Planner will report to the Center’s Deputy Director and will also work closely with the Center’s Associate Director.

This is a full time position based in New York City.



  • Oversee and manage all Center events including mid-size conferences, regional trainings, and small roundtable discussions.
  • Manage all logistical aspects of meeting planning including budget preparation, site selection, vendor negotiation, contracting, event registration, marketing, and post-event reporting.
  • Assist programmatic staff in event execution including working closely with vendors and consultants, preparing event materials, signage, a/v and room set-up, managing speakers/trainers, communication with participants, and coordinating travel.
  • Provide post event support including timely thank you communications, compiling program feedback and sharing post event recap with relevant programmatic staff in the Center, budget reconciliation, and financial reporting.
  • Partner with various programmatic staff in the Center to support agenda development, programmatic planning of events, and logistical coordination.
  • Coordinate accommodations requests, including interpreters, for attendees with disabilities, Deaf attendees, and attendees with limited English proficiency.
  • Organize event supplies and coordinate packing/shipping of event materials.
  • Manage and track best practices and processes for convening high-quality, government sponsored, accessible events.
  • Requires 40-50% travel.
  • Assist on other projects as requested.



  • Certified Meeting Planner or equivalent professional designation required.
  • At least six years’ experience in event planning (nonprofit or federal government-sponsored meeting planning experience preferred).
  • Knowledge of federal government-sponsored conference and travel regulations.
  • Innovative and resourceful; actively seeks opportunities to improve meetings and events.
  • Ability to prioritize and complete multiple projects and/or events simultaneously.
  • Effective negotiator who is able to foster and maintain relationships.
  • Ability to adapt and respond to changes in environment and priorities.
  • Project management experience.
  • Experience working independently, as well as within a collaborative, professional environment.
  • Ability to meet deadlines and work well under pressure.
  • Excellent writing, communication, interpersonal, and organization skills.  
  • An understanding of accessible events for people with disabilities and those with limited English proficiency is a plus.
  • Strong PC-based word processing and Excel skills. 



Competitive salary based on experience; includes excellent benefits


How to apply

Please submit cover letter and resume. Review of applications will begin immediately, and applications will be considered on a rolling basis until position is filled.

Online submission in PDF format is preferred.

If necessary, materials may be mailed or faxed to:

ATTN: Human Resources / CVS Senior Event Planner

Vera Institute of Justice

233 Broadway, 12th Floor

New York, NY 10279

Fax: (212) 941-9407

Please use only one method (online, mail or fax) of submission.

No phone calls, please. Only applicants selected for interviews will be contacted.


Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.


For more information about Vera and CVS’s work, please visit


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