Data and Administrative Assistant, Vera New Orleans

Location: New Orleans, LA

Department: NOLA

Type: Full Time

Min. Experience: Mid Level

Vera New Orleans seeks a passionate and motivated Data and Administrative Assistant to support Vera’s efforts to reform the justice system in the city of New Orleans, state of Louisiana, and other jurisdictions in the South. 

The Vera Institute of Justice, founded in 1961, is an independent, non-partisan, nonprofit organization that combines expertise in research, technical assistance, and demonstration projects to build and improve justice systems that ensure fairness, promote safety, and strengthen communities.

Vera New Orleans began its work in 2006, when the City Council invited us to assess the criminal justice system and propose reforms as part of post-Katrina recovery efforts. Since then, we have become a nexus for advancing evidence-based reform and have demonstrated that change is not only possible but within reach. In partnership with people leading and working in the local justice system, city leaders, and community organizations, we are working to end unnecessary detention and develop innovative, collaborative projects that improve the delivery of justice in New Orleans.

We work with others who share our vision to tackle the most pressing injustices of our day—from mass deportations, racial disparities, and the loss of public trust in law enforcement to the unmet needs of the vulnerable, the marginalized, and those harmed by crime and violence. In addition to New Orleans, Vera has offices in New York City, Washington, DC, and Los Angeles, and its projects and reform initiatives, typically conducted in partnership with local, state, or national officials, are located across the United States.

This is a full time position based in New Orleans.

Responsibilities

Reporting to Vera New Orleans’s Research Associate and the Office Director, the data and administrative assistant will have two primary areas of responsibility:  (I) assisting with the collection, entry, analysis, and reporting of data related to the criminal justice system in the city and region and (II) assisting with the administrative responsibilities of the office. 

Justice System Data Responsibilities

  • Generates weekly, monthly, and quarterly reports in MS Word using MS Excel and existing SQL queries.
  • Regularly uploads large administrative datasets; prepares data files for insertion to databases.
  • Assists with writing reports, memoranda, proposals, and policy briefs.
  • Create tables and graphics in MS Excel.
  • Performs additional duties, as needed.

New Orleans Office Administrative Responsibilities

  • Acts as the point person for most group meetings held at the Vera New Orleans offices and at offsite locations as needed. This includes meeting scheduling and reminders, room set up, catering and other meeting coordination activities.
  • Assists with planning and implementation of public events.
  • Oversees the ordering of office supplies, stationary, marketing and business cards.
  • Assists director in maintaining contracts and relations with vendors and building management.
  • Provides basic IT and telecom assistance, including troubleshooting and, with Vera’s IT team in New York, managing repairs/site visits from vendors. 
  • Checks and distributes mail, faxes, general email, and general voicemail, and manages a system for regular and emergency back-up.
  • With director’s support, coordinates the upkeep of the office, including facilitating office repairs, proper housekeeping of space, and staff’s shared responsibilities for maintaining cleanliness of common areas and kitchen area.
  • Assists director with financial tasks, including communication with Vera’s Finance team in New York, processing invoices, payments, and check-signing.
  • Performs additional administrative duties as needed.

Qualifications

Interest in social justice, commitment to racial equity, and demonstrated interest in the criminal justice system are essential. Vera highly values experience with communities impacted by the justice system; personal or family involvement is considered an asset.

Candidates must possess these minimum qualifications:

  • A Bachelor's degree, preferably in the social sciences, social work, public policy, or related fields.
  • Two years of work experience preferred.
  • Understanding of basic statistical concepts including descriptive statistics.
  • Experience and acumen in the use of Excel; ability to write basic formulas, create simple graphics, and prepare data for analysis.
  • An interest in developing skills in SQL and database management.
  • Exceptional organizational skills.
  • Openness to learning new research methods and analytic tools.
  • Excellent analytic thinking and rapid problem-solving skills.
  • Ability to show initiative, flexibility, and willingness to work on a variety of tasks and adapt to changing priorities.
  • Strong organizational and time-management skills.
  • Strong writing and oral communication skills.
  • Commitment to Vera’s mission and demonstrated interest in and knowledge of current criminal justice issues.
  • Experience working in the criminal justice and/or mental health systems preferred.

 

How to apply

 

Please submit cover letter and resume. Online submission in PDF format is preferred. Review of applications will begin immediately, and applications will be considered on a rolling basis until position is filled.

If necessary, materials may be mailed or faxed to:

ATTN: People and Culture / Vera New Orleans Data and Administrative Assistant recruitment

Vera Institute of Justice

233 Broadway, 12th Floor

New York, NY 10279

Fax: (212) 941-9407

Please use only one method (online, mail or fax) of submission.

No phone calls, please. Only applicants selected for interviews will be contacted.

 

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

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