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Benefits Associate, People Resources (NYC)

Who we are

The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grassroots, and grassroots organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms.

Vera has a staff of almost 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.

 

Who you are:

The Benefits Associate is a detail-oriented People Resources professional who is responsible for planning and executing the day-to-day operations of benefits and wellness programs, ensures compliance with applicable government regulations and that Vera’s employment data is accurate, transparent, stored, and managed.  The Associate balances collaborating with a People Resources team and working independently to provide excellent, time-sensitive solutions, often providing confidential consultation in a fast-paced work environment. 

 

In this role, you will:

  1. Benefits Administration
  • Ensures staff awareness of benefits offerings by distributing all benefits enrollment materials, determining eligibility and where applicable, developing campaigns to boost participation and administer (enrollment and processing life status changes) plans including but not limited to medical, dental, vision, tuition, short-term and long-term disability, worker's compensation, life insurance, flexible spending plan, and retirement.
  • Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.  This includes all retirement plans relating to enrollments, plan changes and contribution and annual catch-up amounts.
  • Assists employees regarding benefits claim issues and plan changes.
  • Provides timely and accurate reports for allocation/billing charges and fees.
  • Serves as primary contact for plan vendors and third-party administrators. Coordinate transfer of data to external contacts for services, premiums and plan administration. Evaluate and revise internal processes to reduce costs and increase efficiency.
  • Manages open enrollment process.
  • Develops and administers cohesive, results-oriented wellness program.
  1. Data Management
  • Ensures all personnel actions are thoroughly reviewed and processed in a consistent, accurate and timely manner.
  • Addresses or escalates data issues as appropriate to ensure accurate, complete electronic and physical employee and pay records, according to policy.
  • Completes employment and income verifications, unemployment claims, federal levies, garnishments and income executions on employees.
  • Establishes and maintains job code and salary tables in HRIS and institute-wide organizational charts.
  • Manages unemployment claims.
  1. Leaves of Absence & Worker’s Compensation
  • Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
  • Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
  1. Other duties as assigned, including but not limited to
  • Documents and maintains administrative procedures for assigned processes.
  • Assists with new-hire orientations.
  • Provides recruitment and other support.

 

What qualifications do you need?

Required:

  • Bachelor’s degree in human resources or related field of study.
  • Three years of experience in HR and/or benefits administration.
  • Extensive knowledge of employee benefits and laws.
  • Advanced Excel Skills (e.g. formulas, pivot tables, v-lookups, macros).
  • Knowledge of applicable federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including ERISA, COBRA, FMLA, ADA, workers' compensation, Medicare, and Social Security as well as DOL requirements.
  • Excellent written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Proficient with Microsoft Office Suite or similar software.

Preferred:

  • Advanced knowledge of ADP Workforce Now.
  • Experience in planning, research, policy development and plan design to include health and wellness benefits as well as retirement plans.
  • SHRM Certified Professional (SHRM-CP) orSHRM Senior Certified Professional (SHRM-SCP)certification credential.

List of Required Software applications:

  • ADP Workforce Now
  • SmartSheets
  • Adobe Acrobate DC
  • JazzHR
  • Culture Amp

 

Applications may also be faxed to:

ATTN: Human Resources / Benefits Associate, People Resources
Vera Institute of Justice
34 35th St, Suite 4-2A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status. 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission. 

For more information about Vera, please visit www.vera.org

 

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