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Coordinator, SAFE Initiative/CIJ (NYC)

Who we are

The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grasstops, and grassroots organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms. 

Vera has a staff of almost 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.

 

Who you are

Working closely with the entire SAFE Initiative team, the Coordinator will assist with the team’s administrative and clerical day-to-day functions. The SAFE Initiative is a unique collaboration among governments, immigration legal service providers, and advocates working together to build a public defender system for immigrants facing deportation. The Coordinator is responsible for providing ongoing support across a range of administrative tasks, including event coordination, scheduling and logistics support, processing reimbursements, and tracking expenses. The Coordinator will report to the Project and Operations Manager and work closely with the Director of the SAFE Initiative and rest of the team.

 

In this role, you will:

  1. Scheduling and logistics support
  • Scheduling, setting up, and helping prepare for calls, webinars, or other meetings with internal team or external partners
  • Manage conflicting scheduling issues and unexpected changes with attention to detail
  • Coordinate scheduling, logistics, and preparation for staff to attend external events

 

  1. Event coordination
  • Arrange logistics for offsite, in-person conferences and events
  • Identify conference space and arrange hotels, travel, and meals for conference participants in line with budget considerations
  • Serve as an administrative contact and liaison with external contacts and vendors
  • Assist with planning, preparing for, and taking notes at meetings, webinars, site visits, and conferences 

 

  1. Financial management
  • Handles invoice submission and credit card/reimbursement submittals
  • Track non-staff expenses and invoices and prepare summary reports as needed
  • Track SAFE budget and work with financial analyst supporting SAFE.

 

  1. Administrative Support to SAFE Management team + SAFE Initiative Team
  • Maintain contact lists
  • Support with meeting materials such as drafting memoranda and PowerPoint presentations
  • Collaborate with operations departments across the Institute, including Facilities, Legal, Fiscal, and IT
  • Provide a wide range of additional duties as needed

 

What qualifications do you need?

Required:

  • At least 1-2 years of experience working in office administration or related professional environment. 
  • Excellent written and verbal communication skills, as well as listening skills
  • Exceptional organizational skills and attention to detail
  • Ability to handle and prioritize multiple time-sensitive projects
  • Exhibited ability to take initiative to organize, prioritize and follow through on work assignments
  • Ability to create and edit charts, tables, graphs and presentations, using PowerPoint, Word and Excel software with minimal assistance
  • Works effectively in a team environment and independently
  • Proficient with Microsoft Office Suite – Word, Excel, PowerPoint, Outlook
  • Ability to work effectively with, and without, close supervision.
  • Strong sense of teamwork
  • Solid organizational skills
  • Ability to manage work on multiple projects efficiently.
  • Strong attention to detail

Preferred:

  • Experience in event planning
  • Fluency in a second language, especially Spanish
  • Demonstrated experience or interest in immigration and immigrants’ rights advocacy

List of Required Software applications:

  • Microsoft Office Suite – Word, Excel, PowerPoint, Outlook

 

Applications may also be faxed to:

ATTN: Human Resources / Coordinator, SAFE Initiative/CIJ
Vera Institute of Justice
34 35th St, Suite 4-2A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status. 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission. 

For more information about Vera, please visit www.vera.org

 

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