Program Coordinator

Location: New York, NY

Department: Prosecution Reform/Greater Justice

Type: Full Time

Min. Experience: Entry Level

Are you attentive to details? Able to take the initiative, including flagging ways to streamline and improve processes? Do you enjoy creating and managing systems to track transactional processes? Have you mastered multitasking? Are you able to handle scheduling for two on-the-go individuals? Do you enjoy collaborating and fostering relationships with different stakeholders? Most importantly, are you passionate about social justice and interested in criminal justice reform?

We’re looking for a Program Coordinator to work with two new and exciting initiatives at Vera, the Prosecution Reform and the Greater Justice New York programs. You will be in charge of the day-to-day (sometimes mundane) operational tasks of the programs, such as scheduling, filing, organizing, and accounting. However, we encourage and support growth and there will be some opportunity to work on more substantive tasks.

We strongly welcome candidates with expertise that includes personal experience with the criminal justice system, or limited familiarity with criminal justice reform but a demonstrated enthusiasm for social justice issues. What we value most is a candidate who cares about these issues, is excited to work collaboratively, spot problems and problem-solve, and bring their talents for organizing and imposing structure to supporting the work of both projects

Who we are

The Vera Institute of Justice, founded in 1961, envisions a society that respects the dignity of every person and safeguards justice for everyone.

  • We study problems that impede human dignity and justice.
  • We pilot solutions that are at once transformative and achievable.
  • We engage diverse communities in informed debate.
  • We harness the power of evidence to drive effective policy and practice.

What we’re looking to do

The Prosecution Reform Program is fostering strategic partnerships to develop approaches for prosecutors to reduce incarceration, promote racial equity and equal justice in their work, and increase the public’s confidence in their office.

The Greater Justice New York Program is working across New York State on policies and initiatives to reform bail, improve due process, increase access to justice, shape the statewide policy agenda, and drive local conversations about decarceration and public safety in New York.

The Position

You’ll work with both of these new and growing programs, taking on administrative and organizational tasks to help these programs run smoothly and maximize their impact;

  • You’ll provide administrative support to center leaders and programmatic staff in New York and Washington, D.C., helping to shape and streamline administrative processes and structures so as to optimize programmatic work;
  • Organize scheduling of internal and external meetings, including for staff in multiple offices;
  • Assist with planning, preparing for, and taking notes at meetings, webinars, site visits, and conferences;
  • You’ll create and manage systems for processing and tracking invoices and expense reporting, as well as grant reporting and project deadlines;
  • Arrange staff and consultant travel;
  • Maintain program databases;
  • You’ll collaborate with operations departments across the Institute, including Facilities, Legal, Fiscal, and IT; and
  • Additional duties, as needed.

About You

You have a passion for social justice—and may have personal experience with the criminal justice system— but understand that this position is highly administrative and organizational in nature and are excited to be part of the nuts and bolts of program operation.

You have exceptional organizational, communication, and people skills, with an ability to multitask and work collaboratively, with office based and remote team members, as the projects grow and evolve.

You have event planning experience, or relevant experience in seeing both the big picture in planning conferences while also making sure that all the details are taken care of.

You have high emotional intelligence and enjoy working both independently and as part of a team in a fast-paced environment.

You are proficient with Microsoft Excel, Outlook, Power Point, Word, and easily able to learn new software.

Last but not least. You have a great sense of humor and enjoy working with people from all walks of life.

How to Apply

Please submit a cover letter and resume. The cover letter should outline the minimum and additional qualifications you possess and address how you will use those qualifications to excel at the position’s responsibilities.

If necessary, materials may be mailed or faxed to:

ATTN: Human Resources 

Vera Institute of Justice

233 Broadway, 12th Floor

New York, NY 10279

Fax: (212) 941-9407

Please use only one method (online, mail or fax) of submission.

No phone calls, please. Only applicants selected for interviews will be contacted.

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

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