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Coordinator, Advocacy and Partnerships - NYC

Who we are

The Vera Institute of Justice, founded in 1961, envisions a society that respects the dignity of every person and safeguards justice for everyone. Vera is committed to securing equal justice, ending mass incarceration, and strengthening families and communities.

We drive change by:

  • Studying problems that impede human dignity and justice.
  • Piloting solutions that are at once transformative and achievable.
  • Engaging diverse communities in informed debate.
  • Harnessing the power of evidence to drive effective policy and practice.

 

We work with others who share our vision to tackle the most pressing injustices of our day—from mass incarceration, racial disparities, and the loss of public trust in law enforcement to the unmet needs of the vulnerable, the marginalized, and those harmed by crime and violence. Vera has offices in New York City, Washington, DC, Los Angeles, and New Orleans. Vera is an equal opportunity employer with a commitment to diversity in the workplace—specifically, we value diverse experiences regarding educational background and justice system contact. We hire employees that reflect our values: respect, independence, collaboration, and commitment. 

You can expect to work with a team of amazing people who have tenacity, are creative, scrappy, and are committed to getting the work done. Why? Because our work is urgent, impactful, and more important than ever.

You will have great benefits, and work-life balance. Driving meaningful change is hard work. But we also know that you have a life, places to go, and people to see. If you want to learn more about life at Vera, click here

 

What you’ll do:

Vera’s advocacy department is responsible for coordinating the vision, strategy, and staff development across Vera’s initiatives to pass legislation, change policy, and create change at scale. We work to ensure that the goals of our advocacy campaigns align with the people and communities most impacted by criminal justice and immigration policies, and we collaborate with movement and advocacy partners to produce the right knowledge and ideas needed to change policies and legislation at the right time.

 

The Advocacy and Partnerships Coordinator will assist with the day-to-day functions of the Advocacy Department. The Coordinator will provide ongoing support to the Vice President Advocacy and Partnerships and team, including calendar management, maintenance of file system, meeting and event coordination including logistics and preparation of materials and notetaking, making travel arrangements, managing internal and external stakeholder relations, and helping to manage priorities. The Coordinator will be a strong communicator that can communicate with internal and external stakeholders at the executive level, be able to stay organized and proficient at time management, and complete tasks independently and in a timely fashion, handling challenges well and proactively changing strategies when an effort is unsuccessful.

Specific responsibilities include: 

  1. Scheduling and logistics support
  • Provide administrative and clerical support to the Advocacy Department as needed including:
    • Scheduling and arranging all meetings and activities for the VP, including identifying meeting space, conference lines, and handling all logistics for in-person meetings
    • Set up and support all webinars/virtual meetings with internal teams or clients
    • Review each week’s meetings in advance and prepare briefing materials as needed
    • Manage conflicting scheduling issues and unexpected changes with supreme attention to detail
    • Handle all client communications around scheduling with excellent client service and professionalism
    • Coordinating scheduling, logistics and preparation for staff to attend external events
    • Join major team or client calls as needed to capture key notes/records and ensure next steps are scheduled and completed
    • Schedule and arrange meetings for other team members as needed
    • Handle travel arrangements and reimbursement documentation for VP and team members
  • Provides coverage and support for various Advocacy Team  functions such as reception desk and special events support as needed
  1. Financial Management
  • Facilitates procurement processes including corresponding directly with Legal Department as well as external vendors/partners.
  • Handles invoice submission as well as the Vice President Advocacy and Partnerships corporate credit card/reimbursement submittals.
  • Track all non-staff expenses and invoices for all engagements and prepare summary reports to the VP as needed
  1. Project Management
  • Supports Advocacy Team project management infrastructure including project development, documentation, execution, and closeout.
  • Works closely with project leads to ensure that projects/activities meet objectives within agreed budgets and timelines.
  • Keeps open line of communication with project participants.

 

  1. Program Support
  • Support Advocacy Department team in working with portfolio of internal and external partners, including but not limited to, tracking deliverables and outcomes, conducting periodic evaluations to make sure program objectives are met, and collaborating with Advocacy Department leadership to ensure the integration of program goals.
  • Assist in the development of advocacy learning strategies, preparing analyses of advocacy trainings for review, and assisting in research and drafting advocacy materials and other program-related materials.
  • Conduct scanning and staying informed about advocacy trends, research, data, and articles related to programmatic objectives.
  • Other duties as assigned

Skills and Qualifications

  • 1-2 years of experience in office or project administration
  • Exceptional written and communication skills, organizational skills/attention to detail and outstanding project management skills; ability to handle and prioritize multiple time-sensitive projects.
  • Ability to create and edit charts, tables, graphs and presentations, using PowerPoint, Word and Excel software with minimal assistance.
  • Some advocacy experience preferred
  • Demonstrated ability to work well with people from diverse backgrounds.
  • Exhibited ability to take initiative to organize, prioritize and follow through on work assignments.
  • Strong ability to navigate fast moving and quickly changing/growing projects
  • Strong organizational skills and attention to detail
  • A demonstrated commitment to accuracy and efficiency in typing, including the ability to prepare documents in a professional and competent manner with minimal editorial changes required prior to distribution.
  • Knowledge of administrative filing systems and project administration techniques.
  • Works effectively in a team environment and to work efficiently on an independent basis
  • Confidentiality and personal responsibility

Compensation and Benefits

Salary will be commensurate with experience and includes excellent benefits. Vera believes in compensating its staff members at or above market.

 

How to apply

Please submit a resume and cover letter. Online submission in PDF format is preferred.

 

However, if necessary, materials may be mailed or faxed to

ATTN: Human Resources / Coordinator, Advocacy & Partnerships

Vera Institute of Justice

34 35th St, Suite 4-2A

Brooklyn, NY 11232

Fax: (212) 941-9407

 

Please use only one method (online, mail or fax) of submission.

No phone calls, please. Only applicants selected for interviews will be contacted.

 

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status or current employment status. 

 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally

connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

 

For more information about Vera and our work, please visit http://www.vera.org

 

 

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