At the Vera Institute of Justice, we envision a society that respects the dignity of every person and safeguards justice for all. At this critical moment for justice reform, we are standing up and driving change on a variety of fronts—by eliminating money bail, ending mass incarceration, vastly improving life behind bars, ensuring that immigrants get due process, and centering our work on principles of racial equity.
Importantly, our work occurs in the context of a dynamic, rapidly changing, and increasingly high-profile organization and field. Vera has more than 250 staff members who work across four offices—in Brooklyn, New Orleans, Washington, DC, and Los Angeles—as well as remotely. Each year, we are launching new and more complex initiatives, cultivating new constituents, and deploying new tools and tactics to create a justice system that lives up to its name.
This position will be based in Vera’s New York office in Industry City, Brooklyn. Reporting directly to the executive associate, the executive coordinator will perform a wide range of complex and confidential administrative and clerical support duties. This role requires excellent communication, interpersonal, and organizational skills and an ability to problem solve and triage independently.
SPECIFIC RESPONSIBILITIES INCLUDE
- Provide a wide range of office administration and support to the Executive team.
- Serve as an administrative contact and liaison with external contacts, typically for in-office meetings, events, or interviews
- Implement and administer departmental office systems and procedures.
- Support chief of staff and executive associate in daily scheduling.
- Coordinate travel and other financial administrative needs for the Executive Team including processing monthly corporate card statements.
- Support organizational contracts, agreements, and other administrative tasks that require the chief of staff’s sign off.
- Process and track invoices and expenses
- Provide a wide range of support with meeting materials such as drafting memoranda and PowerPoint presentations
- Manage complex calendars, arrange for meetings, and travel arrangements.
- Helps coordinate Executive team events, including board meetings and retreats.
- Manage a variety of incoming communications including phone calls, mail, and e-mail messages.
- Additional duties, as needed.
You are organized and level-headed. You are interested in learning more about the role of leadership in a not-for-profit organization and you want to use your talents for a great cause. In everything you do, you exhibit a core commitment to racial justice.
You can connect the logistics to the larger picture, and the way we work in the day-to-day to the way we want to work collaboratively, conscientiously, and effectively at every level. You have patience for the in’s and outs of systems; an enthusiasm for execution and event planning; and strong organizational skills.
Though one or two years of work experience or an Associate’s or Bachelor’s degree is preferred, we welcome candidates who self-assess that their skills and strengths match the following:
- You are an instinctual collaborator and enjoy working with teammates from a breadth of backgrounds
- You have strong task management skills and thrive when you’re multi-tasking; you can drive multiple pieces of work forward in a fast-paced environment
- You have exceptional organizational skills, with an ability to keep the big picture in mind while ensuring all the little things are taken care of
- You are proficient with Microsoft Excel, Outlook, Power Point, Word, and easily able to learn new software.
- You have an interest in core areas of our work and a commitment to racial equity
Please submit cover letter and resume. Applications will be considered on a rolling basis until position is filled. Online submission in PDF format is preferred. Applications will be considered on a rolling basis until position is filled. Online submission in PDF format (through Vera’s careers page) is preferred. Candidate can be based in one of Vera’s offices (Brooklyn, DC, or LA) or work remotely.
However, if necessary, materials may be mailed or faxed to
ATTN: Human Resources / Coordinator, Executive Department
Vera Institute of Justice
34 35th St, 4-2A
Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.
Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.
Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.
For more information about Vera’s work, please visit www.vera.org.