Coordinator, Vera California (Los Angeles)
Who we are:
The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grassroots, and grasstop organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms.
Vera has a staff of 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.
Who you are:
The Coordinator is responsible for supporting the day-to-day operations of the Vera California Team. They provide administrative support, scheduling and logistics, and fiscal support. They are passionate about social and racial justice and motivated to drive change. The idea of working on a team of people who come from diverse backgrounds and perspectives inspires you. This is a full-time position based in Los Angeles, California.
Responsibilities include, but are not limited to:
- Support the overall day-to-day functioning of the Vera CA team, including both local and remote colleagues.
- Support administrative tasks related to recruitment, hiring, on-boarding, training, promotion, and off-boarding of staff on the Vera CA team, including coordinating with people resources, information technology, and other units.
- Help connect staff and external partners to the appropriate Vera resources and people.
- Take notes and track action items in meetings, helping to manage workflow and priorities.
- Support development of meeting materials such as drafting and tracking agendas and memoranda and PowerPoint presentations.
- Work with the team to support communications and events.
- Serve as an administrative contact and liaison with external contacts and vendors.
- Maintain and update contact lists.
Scheduling and Logistics Support, for day-to-day work and special events
- Support team leaders with scheduling and calendar management, including coordinating internal and external meetings and ensuring appropriate resources are available (call links, meeting rooms, background materials).
- Make travel arrangements and support planning and coordination of events, meetings, and trainings on and offsite, including ordering food for special events and identifying appropriate locations for offsite meetings.
- Support scheduling and logistics for research speakers and trainings.
- Offer suggestions for team building activities and ways of increasing engagement across teams.
- Work with the team and fiscal staff to process invoices and payments, track expenses, and support team budgeting and expenditures.
- Coordinate invoicing and contract submission with vendors and consultants, ensuring timely internal review and payment.
- Work with fiscal staff to prepare team summary reports as needed.
Managing and Organizing Team Sites
- Work with the Vera CA team and the information technology team to identify software and other technology needs for our staff, and support background research and purchasing of these products.
- Help staff stay organized by making sure our files are in the right place, up to date, and accessible on SharePoint sites and other collaborative spaces.
What qualifications do you need?
- A deep commitment to racial equity and advancing anti-racism, both in our workplace and in the world. You incorporate this value, share it with others, and lead with these principles.
- Exceptional attention to detail and task-management skills
- Ability to manage multiple projects
- Exhibited ability to take initiative to organize, prioritize and follow through on work assignments
- Ability to create and edit charts, tables, graphs and presentations, using PowerPoint, Word and Excel software with minimal assistance
- Works effectively in a team environment and independently
- Proficient with Microsoft Office Suite – Word, Excel, PowerPoint, Outlook
- Excellent communication, writing, and interpersonal skills
- High School Degree or equivalent + 1-3 years of relevant experience
- Lived experience as a person directly impacted by the criminal-legal and/or immigration systems
- Experience processing reimbursements and invoices and monitoring expenditures
- Some experience with an interactive fiscal management system
List of Required Software Applications:
- Proficiency with Microsoft Office Suite, especially Outlook, SharePoint, Zoom, and other online tools
- Zoom, PowerPoint, Microsoft Office Suite, Google, etc.
Compensation and Benefits
The compensation range for this position is $52,500 - $54,600. Actual salaries will vary depending on factors including but not limited to experience and performance. The salary range listed is just one component of Vera Institute’s total compensation package for employees. As an employer of choice in our field, supporting Vera staff—both personally and professionally—is a priority. To do this, we invest in the well-being of our staff through other rewards including merit pay, generous paid time off, a comprehensive health insurance plan, student loan repayment benefits, professional development training opportunities and up to $2,000 annual for education costs and fees relevant to Vera work, employer-funded retirement plan, and flexible time and remote work schedules. To learn more about Vera’s benefits offerings, click here.
Applications may also be faxed to:
ATTN: People Resources / Coordinator, Vera California
Vera Institute of Justice
34 35th St, Suite 4-2A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.
As a federal contractor, and in order to ensure a healthy and safe work environment, Vera Institute of Justice is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date. Employees who cannot receive the vaccine because of a disability/medical contraindication or sincerely-held religious belief may request an accommodation (e.g., an exemption) to this requirement.
Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.
Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.
For more information about Vera, please visit www.vera.org