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Accounts Payable Assistant, Finance (NYC)

Who we are

The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grassroots, and grassroots organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms. 

Vera has a staff of almost 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.

Who you are

The Finance team is responsible for protecting Vera’s assets and ensuring the financial stewardship of Vera’s resources. We provide critical updated financial information to executives, senior managers, and the Board of Trustees to aid in decision making and engage in financial strategic planning. Our team also ensures financial compliance for all grants and contracts, ensures timely delivery of the annual audit, supports program leaders with budget/actual information, billing, funder reporting, payroll, and accounting. Overall, the team provides comprehensive finance and accounting services to support the organization’s mission in driving change in the justice system.

Reporting to the Lead Accountant, the Accounts Payable Assistant’s primary responsibilities focus on maintaining vendor organization, reviewing invoices and processing payments. Specific responsibilities include but are not limited to:

Processing vendor invoices

  • Reviewing invoices for accuracy and compliance with Vera’s policy
  • Ensuring all invoices are paid in a timely manner
  • Collecting and maintaining required W9 and direct deposit forms, contracts, documentation for payment processing
  • Keeping track of contractual obligations for vendors and consultants
  • Processing paper checks and ACH direct deposit payments on a weekly basis

Staff reimbursements

  • Reviewing staff expenses for accuracy and compliance with Vera’s policy
  • Collecting required receipts and documentation for payment processing
  • Processing ACH direct deposit payments on a weekly basis

Clerical and administrative

  • Creating new and maintaining current list of vendors; ensuring contracts to support payments are up to date
  • Provide customer support regarding accounts payable inquiries
  • Assist in reviewing and generating annual 1099 forms
  • Assist in gathering required documents for annual audits
  • Recording manual check entries on a timely basis

What qualifications you will need

Required:

  • A minimum of 2 years relevant work experience in a professional environment required.
  • Excellent interpersonal and verbal and written communication skills;
  • Strong organizational skills with ability to organize, prioritize, multi-task, and work under deadlines.
  • Knowledge of Excel; knowledge of other Microsoft Office Suite programs such as Outlook and Word.
  • Preferred experience with Abila MIP and Microix software.
  • Ability to work in a collaborative team environment.
  • Ability to provide excellent customer service.

​​​​​​​Preferred:

  • BA/BS/BBA in accounting, finance, or another related field preferred

Other Important Information

  • This is a full-time position located at Vera’s Brooklyn, New York office
  • If you are in commutable distance to one of our four office locations, office-time will be required.

How to apply

Please submit a cover letter and resume. Applications will be considered on a rolling basis until the position is filled. Online submission in PDF format (through Vera’s career page) is preferred.  No phone calls, please. Only applicants selected for interviews will be contacted.  

Applications may also be faxed to:

ATTN: Human Resources / Accounts Payable Assistant, Finance
Vera Institute of Justice
34 35th St, Suite 4-2A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.

Vera is an equal opportunity/affirmative action employer.  All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status. 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission. 

For more information about Vera, please visit www.vera.org

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